- To perform the duties and responsibilities stipulated under the Market Committee's Act, Rules, By-laws, and Employee Service Rules, and to carry out the tasks assigned as per Section 35 of the Act and Rule 106.
- To attend the meetings of the Market Committee's Board of Directors/Sub-committee as per Section 13(f), participate in discussions, express legal opinions, and ensure their implementation.
- To handle matters related to notifications under Sections 3, 4, and 5, and amendments to by-laws and service rules, and to handle court cases.
- To present government letters and reports received from employees to the Board of Directors' meeting for discussion and action.
- To oversee election-related work.
- To handle all tasks and responsibilities within the purview of the Secretary's position, as instructed by the Hon'ble Administrator/Chairman from time to time.
- To organize Committee Board of Directors meetings and sub-committee meetings as per the instructions of the Hon'ble Administrator/Chairman, issue notices, attend meetings, read reports, maintain minutes of the meetings, and write the minutes of the general meeting.
- Other
- To inquire whether farmers selling agricultural produce have received timely payments from traders and to instruct the concerned parties accordingly and submit a report to the office.
- To ensure that the weighing and measurement of farmers' produce is done correctly by the traders, and to ensure that there is no spillage or wastage of goods by the porters; to instruct the porters and concerned traders in this regard, take action, and maintain control over daily transactions.
- To collect regular market fees and government supervision fees on agricultural produce purchased by traders and deposit the amount with the accounts department. To control illegal buying and selling and collect market fees and supervision fees.
- To issue certificates to traders when necessary and immediately deposit the collected fees with the accounts department.
- To record the accounts of agricultural produce purchases by traders in the register, prepare reports, and compile monthly arrival information. To submit this information to the inspection officer and the accounts department.
- To provide daily market prices and information on outgoing goods to the computer department in writing every day.
- To conduct auctions of agricultural produce brought by farmers to the market yard and complete the auction process daily.
- To accept applications for new licenses and renewals, maintain annual accounts, accept license fees, provide instructions regarding the fulfilment of conditions, and submit license applications for approval with your opinion.
- To implement the agricultural produce pledge scheme for farmers, taking appropriate responsibility for the pledged produce.
- To perform tasks assigned from time to time by the Administrator/Chairman/Secretary/Assistant Secretary/Accountant.
- Other
- To prepare and maintain the service books of all employees.
- To forward employee appointment and promotion cases to the department. To keep the seniority list register updated.
- To prepare and forward service rule amendment cases, maintain them in the records, and prepare employee service appointment cases.
- To keep the dead stock and temporary dead stock registers updated.
- To handle files and conduct correspondence related to the general administration of the Market Committee, Cooperative Society, Employees' Union, Marketing Board, Tribal Development Corporation, etc.
- Others
- Handling cases under Section 12(1).
- Exercising complete supervision and control over the construction work taking place in the market committee and submitting a report to the secretary.
- Others
- Receiving amounts collected by employees and depositing them in the bank.
- Maintaining daily cash book, ledger, and accounting records up-to-date.
- Preparing monthly income and expenditure statements, balance sheets, and half-yearly, nine-monthly, and annual income and expenditure statements, and submitting them to the head office through the secretary within the stipulated time.
- Making payments to the relevant departments for the committee's budget, annual report, contribution assessments, business tax, income tax, employee insurance, loan cases, loan installments, supplementary budget, etc., and submitting the information for approval within the deadline.
- Submitting expenditure bills for approval, subject to the approved budget.
- Taking precautions to ensure that all receipts, cash books, ledgers, expenditure vouchers, accounting registers, records related to movable and immovable property, and other necessary records related to the accounts department are not stolen, lost, or damaged, and making them available to senior officers, auditors, and inspecting officers as and when required.
- Preparing employee salary bills and submitting them for approval. Also, depositing the amounts deducted from salaries for provident fund and other purposes.
- Performing the duties and responsibilities assigned from time to time by the Hon'ble Administrator/Chairman/Secretary/Assistant Secretary, and handling all the duties and responsibilities of the Secretary and Assistant Secretary in their absence.
- Others
- Collecting and compiling the information required by the Statistics Department and providing the information to the District Statistics Department.
- Performing tasks related to Tally, daily market prices, and Agmark Net.
- Registering incoming and outgoing letters in the office, showing them to the concerned officer in a timely manner, and filing them.
- Maintaining committee records up-to-date according to laws and regulations, and making records available to audit/inspection officers upon request.
- Maintaining complete accounts and stock of printed materials, distributing and selling the printed materials to other employees.
- Issuing No Objection Certificates (NOCs) to traders purchasing under the Sironcha head office.
- Executing/renewing warehouse agreements and collecting warehouse rent and submitting the accounts to the accounts department.
- Performing duties as per the instructions given from time to time by the Hon'ble Administrator/Chairman/Secretary/Assistant Secretary/Accountant.
- Others